Managing a high-growth ecommerce business on Shopify while tracking finances in Workday sounds like a dream setup—until your finance team is stuck reconciling spreadsheets at 11 PM.

If you’ve ever asked:

“How do I get Shopify orders into Workday automatically?”
“Can I sync Shopify payouts to my Workday GL?”
“Is there an integration that doesn’t require custom code or a six-figure IT project?”

You're in the right place.

This guide shows you how to automate your Shopify → Workday financial workflow, eliminate manual tasks, and stay audit-ready—all without writing a line of code.

🧩 Why Connect Shopify to Workday?

Let’s start with the pain.

Finance teams at growing ecommerce companies spend hours each week:

• Exporting CSVs from Shopify

• Formatting payout and refund data

• Matching it to Workday’s general ledger structure

• Fixing manual errors and data mismatches

• Creating journal entries line by line

It’s slow, frustrating, and risky. As sales grow, the finance stack breaks under the weight of manual effort.

📉 Manual reconciliation is a bottleneck.
📊 Real-time financials are impossible.
🧾 Audits become nightmares.

And yet… Shopify and Workday don’t talk natively.

That’s where Beevear steps in.

🔄 What Needs Syncing?

When syncing Shopify to Workday, your goal is financial accuracy and traceability. That means moving over:

• ✅ Orders – with line items, taxes, discounts, payment status

• ✅ Refunds & Returns – clearly mapped as reversals

• ✅ Payouts – grouped by Shopify’s deposit schedule

• ✅ Fees – Shopify fees, transaction fees, gateway charges

• ✅ Taxes – correctly assigned to GL tax accounts

• ✅ Discounts & Gift Cards – mapped separately for clean reporting

Each of these should hit your Workday General Ledger with the correct account codes, departments, cost centres, and worktags.

Done right, the result is real-time, audit-ready, and fully reconciled books.

🛠️ Traditional Integration Options (and Their Drawbacks)

You have a few options—but most come with strings attached:

1. Manual CSV Uploads

✅ Cheap
❌ Time-consuming
❌ Error-prone
❌ No audit trail
❌ Not scalable

2. Custom Development

✅ Highly tailored
❌ Expensive to build ($10k–50k+)
❌ Requires dev maintenance
❌ Breaks on updates

3. Generic iPaaS Platforms (e.g. Celigo, Workato, MuleSoft)

✅ Feature-rich
❌ High cost of ownership
❌ Complex to configure
❌ Not ecommerce-specific
❌ Overkill for 1 integration

✅ The Beevear Difference

Beevear is purpose-built to sync Shopify with Workday’s General Ledger.

We designed it for finance teams and Shopify admins—not developers.

💡 With Beevear, your finance team can configure everything without touching a line of code.

⚙️ How Beevear Works

Step 1: Connect

Securely link your Shopify store and Workday tenant using API keys. OAuth coming soon.

Step 2: Configure Mappings

Map Shopify products, tax codes, discounts, and payouts to the correct Workday GL accounts, departments, and tags using Beevear’s no-code interface.

Step 3: Choose Sync Frequency

Sync automatically in real-time, hourly, or daily batches—whichever suits your accounting flow.

Step 4: Monitor & Audit

Track sync status via dashboard, get alerts for errors, and export full audit logs for compliance.

Beevear turns ecommerce chaos into clean, traceable ledger entries in Workday.

🧾 Real-World Use Cases

🎓 Higher Education

A major Australian university needed to sell student merch online using Shopify—but sync every sale to Workday Financials. Beevear (via Sonder) enabled this in weeks, not months, with zero developer maintenance post-launch.

🛍️ Multi-Store Retail

A fashion brand with three regional Shopify stores uses Beevear to consolidate all orders and post them into one central Workday tenant, automatically allocating revenue by region and department.

🎯 Growth-Stage DTC

A scaling ecomm brand used Beevear to reduce their month-end close from 10 days to 3, eliminating a full-time role dedicated to Shopify reconciliation.

🙋 Frequently Asked Questions (FAQs)

Q: Does Beevear work with Shopify Plus and regular Shopify?
Yes—Beevear supports all Shopify plans, including Plus. Multi-store setups are supported.

Q: Do I need IT or developers to set it up?
Nope. Beevear is fully no-code. Finance and ops teams can manage setup and mapping.

Q: How are transactions mapped into Workday?
You configure GL mappings in Beevear’s UI—linking Shopify line items, tax types, and payment methods to the correct accounts in Workday.

Q: Does it support Workday Adaptive Planning?
Workday Financial Management is our core focus, but planning data syncs are possible via export modules—get in touch for details.

Q: How secure is the integration?
Beevear uses secure APIs, encrypted data transfers, and does not store sensitive financial data. We’re compliant with SOC 2 standards and GDPR.

Q: What happens if something fails?
Beevear automatically retries failed syncs and alerts your team. Every action is logged in our audit trail.

Q: Is there a free trial?
Yes—30-day free trial on all plans. No credit card required.

💸 Pricing Overview

We keep pricing simple:

Core Plan – $799 AUD/month

• Connect up to 1 Shopify stores

• 1 Workday tenant

• Unlimited transaction syncing

• No-code mapping

• Daily or real-time sync

• Support & knowledge base access

Enterprise Plan – Custom

• Unlimited stores

• Multi-entity Workday support

• Dedicated onboarding

• Custom mappings

• Priority support

• White-glove implementation

👉 [View full pricing here]

🔚 Final Thoughts

Syncing Shopify with Workday shouldn't be a custom project. It should be as easy as installing an app and mapping your GL accounts.

Beevear lets you:

• Save hours every week

• Eliminate reconciliation errors

• Stay audit-ready all year round

• Empower your finance team to own the process

Whether you’re a fast-scaling ecomm brand, a university, or a multi-region retailer—Beevear is the missing link between your storefront and your general ledger.